Best rated Cloud ERP system of 2017!

We’re delighted to share the awards and recognition which Acumatica recently received. We believe that these awards lend credence to the fact that Acumatica is ahead of the curve in both functionality and technology so do continue with us on the Acumatica journey!


Palladium Scoops Top Cloud ERP Global Award

Local ERP innovator Palladium Business Solutions has outclassed its global counterparts by winning the prestigious Acumatica International Partner of the Year Award for 2015. The awards were presented at Acumatica’s sixth annual summit in Orlando, Florida. During the summit, Acumatica also released the much-anticipated version of Acumatica 5.3 the leading Cloud solution for CRM integrated to financials and ERP.


Acumatica 2019 R1

The latest release of Acumatica, Acumatica 2019 R1 has been launched, this new release provides product enhancements and increased usability to financial management, inventory management, project accounting, and field service management software.




Changes to the Financial Management Suite


Predefined list of currencies: Acumatica cloud ERP now provides a predefined list of all currencies included in the ISO 4217 standard. Financial management software users no longer need to manually enter the world currencies and their basic settings.


Different Start Periods for Companies in the same tenant: Companies using Financial Management and having multiple legal entities within the same tenant can now have different fiscal year-end dates. With this functionality, an organization can accelerate implementation; simplify maintenance for companies that share vendors, stock items, and employees; run consolidated operational reports at any time; and facilitate the preparation of consolidated financial statements.

Changes to the Order Management and Inventory Suite


Automated Warehouse Operations (WMS): Clients with medium or large warehouses typically use external inventory management software or WMS (warehouse management system) solutions for supporting standard warehouse operations with inventory items, such as picking, packaging, PO receiving, putting away, transferring, and physical counting by using barcode scanners (or mobile devices with a scanning option).


Ship-to info: Multiple shipments or orders with different addresses are included in the Sales Order Invoice.


Changes to the Project Accounting Suite


Multi-currency project accounting: Users can enter project transactions in different currencies and maintain projects in both the base currency and the project currency. With multi-currency project accounting, project managers and accountants can review actual revenues, actual costs, and committed costs in the project currency, with an ability to calculate project profitability in both the project currency and the base currency and present costs to the customer in the customer’s currency.


Project budget forecast by period: Enter and modify project budget forecasts and compare these forecasts with the actual project costs and incomes for each financial period. Users can forecast original and revised budget amounts and quantities for existing project budget lines for financial periods of the master calendar. Each project can have multiple budget forecast revisions. In a forecast revision, a user can distribute amounts and quantities of the project budget among the selected range of financial periods to speed data entry. By using forecast data, users can create generic inquiries and pivot tables.


Company-Specific Financial Periods in Project Accounting: Companies using project accounting within the same tenant can have different fiscal year-end dates with this functionality. This is important for companies that share vendors, stock items, and employees. The company-specific periods are defined at the branch level.


Changes to the Field Services Suite


Calendar boards: With field service management software, customize the calendar board by rotating the members vs time axis. Users can change the time range to show schedules for one week or one month. The user now can also reassign an appointment from one staff member to another on a different date, viewing the agenda for a group of staff members on a particular week or month, or viewing the availability of rooms on a particular week or month.


Location Tracking: Using mobile device of the service personnel, the GPS location of any location can be tracked.
Generate Invoice: From the Field Service application, the service personnel can now directly generate an invoice from a service order or an appointment.


Usability Enhancements


Custom colour for User Interface: Ability to personalize the primary colour of the company’s user interface. In addition, for multi-company or multi-branches, a different colour can be specified for branch to make it easier for employees to distinguish these branches.


Highlighting results in Inquiries: An option to highlight rows or columns of a generic inquiry based on conditions has been introduced. Base on the condition or formula, the system will highlight certain elements of a generic inquiry. For example, when inquiring on “opportunities”, the resulting grid can show those opportunities that have been won in green, those that have no owner can be yellow, and opportunities that are late can be red.


Acumatica 2019 R1 Conditional Highlighting


Generic Inquiry Side Panel: The user can view the details of a row on the inquiry screen in the side panel. For sales orders, for instance, this could be the customer’s company information. Changes to the data can be made in the side panel and the information displayed can be data or dashboard graphics. In addition, the following improvements have been made to the side panel of generic inquiries: the ability to resize the side panel and the new size saved automatically, a button has been added to maximize or minimize this panel, and side panel elements have been optimized to use window space more effectively.


Improved help search via ML: In this release, Acumatica is using Machine Learning (ML) in the HELP text. Based on how effective the response to a natural language search has been, the system knows if it is serving up the correct results and adjusts.

Acumatica 2019 R1 Improved help search via ML 1024x544


Link existing files to Acumatica entities: The ability to easily add links to the attachments that already exist in the system has been introduced. The user can add a link to the stored files right from the form to which the file should be attached. If the file is linked to multiple documents and a user wants to delete this file from one of them, after deletion, the file will be still available in the other documents. That is, the user deletes the link to the attachment, rather than deletes the file itself.


User Defined Fields: Acumatica’s user-defined fields can be used in a customization project. The business user can customize forms by adding new fields in multiple forms in each of the modules without a programmer. If the field to be added has not already been defined, the user can define a new field by managing attributes on the pop-up attributes form.


Progress Bar for long-running processing: The new Processing pop-up window provides visibility into the completion percentage, as well as the elapsed and remaining running time of the process. The window has tabs which record statuses: Processed, Errors, Warnings, and Remaining. Because it can run in the background, the user can do other work in the same browser tab, and the long-running process continues with the progress bar running in the background. Long-running processes can be graphically viewed on the System Monitor form.

Acumatica 2019 R1 Progress bar 1024x538


Multifactor authentication: Two-factor authentication has been introduced, whereby a user is granted access only after the user successfully presents to the system additional evidence of authentication in addition to the user credentials (that is, the username and password). At the system level, a system administrator can require two-factor authentication or turn off this authentication (the default setting). In addition, the administrator can specify different settings for individual users with regard to two-factor authentication; user settings take precedence over system-wide settings.


New end-user training: New online training is being shipped with Acumatica 2019 R1. It will be available for anyone that wants to learn about the Acumatica software solution from reporting to system administration. This is available at no charge on Acumatica Open University.


Acumatica 2019 R2

Acumatica 2019 R2 has been released with over 100 improvements and new features. 




  • Pivot Table Dashboard Widget – Pivot tables are tremendous time savers by letting users quickly summarize large amounts of data into useful reports. Now pivot tables can be displayed on Acumatica dashboards using the Pivot Table Widget. Learn more
  • Worldwide SMS Support allows users to receive mobile text notifications (SMS) of business events without requiring the Acumatica mobile app be installed on the recipient’s device. View demo
  • Contract-Based APIs enhancements where developers can retrieve multiple kinds of detail lines in one request
  • HubSpot integration provides real-time sync




  • Predefined User Roles for Financial Users allow quick set up of financial users to access the system functions they need by using predefined roles designed for specific financial positions. See the demo
  • Mobile Devices have user-defined field enhancements
  • Conditional Formatting for dashboard table widgets provides the option of specifying the style of rows or columns, including the use of formulas
  • Simplified Company/ Branch selector increases productivity by selecting a branch in one click
  • File Management Enhancement allows sorting and filtering attachments in any table or entity
  • Expense report receipts are autogenerated from images


Financial Management


  • Application of Payments to Particular Lines of Accounts Payable Documents – allows users to assign partial payment to an entire AP document or to individual document lines in various proportions. The system also supports tracking retainage by document (if included)
  • Approval of AR Invoices, Credit Memos, and Debit Memos – For companies requiring approval for certain AR situations, in addition to AR documents, users can also approve invoices, credit memos, and debit memos. Learn more
  • Accrual of the Costs of Non-Stock Items supports posting of revenue and expenses to non-stock items to calculate their approximate net income
  • Corporate Credit Card support and reconciliation has been added to the applications


Project Accounting


  • Budget Control on Document Entry warns users when a document such as an AP bill that exceeds the budget is saved
  • Detail Level of the Project Budget options include task, task and item, and task and cost code with ability to update at both the summary and detailed levels
  • Two-Tier Change Management supports grouping multiple change requests with markups into a single change order for approval
  • Project Budget Forecasts by period allows comparisons of actual project costs and incomes with the forecasted, original, and revised budget amounts for each financial period


Inventory and Order Management


  • Changing the Vendor in Purchase Orders enables buyers to review item prices from multiple vendors and select the vendor for a purchase order. See how it works
  • Enhanced Linking of Direct Sales Order Invoices processes sales order and return lines with external point-of-sales (POS) systems
  • Validation of Customer Orders on Sales Orders automatically checks for unique customer order numbers and manages duplicates
  • Prepayment enhancements adds one or more prepayment requests to purchase orders, as well as allowing purchase orders to be added to prepayment documents. See how it works
  • Warehouse Management System (WMS) added advanced picking and bulk processing
  • International Shipping Options with “ShipEngine” integration like current UPS/FedEx/Stamps support. View the demo




  • Engineering Change Control (ECC) streamlines multiple change requests by optionally grouping them for the approval process, as well as displaying them in bill-of-material comparisons
  • Material Requirements Planning (MRP) has improved forecasting and exception handling, as well as regeneration options for non-stock items
  • Outside Processing of manufacturing operations by suppliers has better workflow options from scheduling through purchasing


For more information on 2019 R2 or to update to the lastest release contact us on +27 (0)11 568 2900 or email This email address is being protected from spambots. You need JavaScript enabled to view it..




Acumatica 2018 R2

Acumatica 2018 R2, includes significant enhancements to our Industry Solutions, Best in Class Modules and the Acumatica xRP Platform.


The new features address three specific areas:

  1. Customer satisfaction
  2. Usability
  3. Compliance

These continuous improvements increase the value of each customer’s investment in their Acumatica solution.


Benefits for Customers


Here’s a high-level overview of selected enhancements.


1. Acumatica Technology and xRP Platform


Mobile functionality has always been one of Acumatica’s top priorities. In 2018 R2, you’ll see usability improvements such as push notifications, navigation, and customization updates. In addition, our user interface now includes targeted pop-up notes, branch navigation, and improved date management.


Reporting now displays pivot tables along with the Generic Inquiries. Also, you can add a side panel in the Generic Inquiry function that allows users to manage the details of specific records in an inquiry using the same screen. If you create and distribute regular reporting packages, the new release allows you to string reports together by creating multiple reports and merging them into a single package before sending them as an HTML or PDF file.


We’ve included usability enhancements throughout 2018 R2. As you sign on to Acumatica, you’ll be greeted by a Welcome page that offers links to helpful resources. Pop up notes increase your productivity in working with documents, customers, vendors, and items. Improved navigation between companies and branches will increase usability and productivity for customers with multiple entities.


To help navigate between legal entities and branches or warehouses. Review the related details of the inquiry on the record they selected.


2. Best in Class Business Functionality

Financial Management is the heart of the Acumatica platform. We’ve made significant enhancements to close financial periods by company by providing different financial periods to manage books separately for each company in the same tenant. This means multi-entity companies can now close books independently of one another. We’re also providing a Tax Calculation Integration Plug-In to support a choice of sales tax calculation providers. And as promised, we’re offering more functionality to support ASC 606 compliance in deferred revenue recognition.


For Project Accounting we’re releasing labor cost rates and project labor cost accounting integrated with payroll. Also, new project quotes (convert opportunity to project) simplify project sales and pricing by supporting complex quote processes. This usability enhancement supports a connected business in which people on the road can work collaboratively with project managers to create quotes and easily convert them to projects.


CRM upgrades include Outlook integration enhancements that will link email activities with any contact in the system. The new Portal setup by branch allows users to display financial documents associated with all companies and branches, which enables organizations with multiple companies and branches to better control information that is visible to specific customers. This release also includes GDPR Compliance Tools to safeguard handling personal data. These tools let users protect personal data and restrict its processing.


Acumatica for Mobile Push Notifications for Business Process Monitoring and go directly to the document to respond. Visual representation on “Inventory Turns” to measure and alert performance.


3. Industry Specific Solutions


Distribution Edition offers several ease-of-use improvements. Improved discount functionality will save time in sales, order management, purchasing, and accounting. New landed cost document types capture and allocate landed costs while streamlining purchase receipt processing. They also provide landed cost allocation capabilities. The purchase return process enhances control over returns, including the necessary accounting transactions. Improvements to shipping functionality enable you to accurately match freight costs to shipments and reduce operating costs.


Manufacturing Edition delivers enhancements in Advanced Planning and Scheduling (APS), equipping manufacturers to consistently and cost-effectively set accurate and reliable delivery dates. Engineering Change Control provides additional revision status controls in the BOM to help you simplify and control product changes, improve product design, and reduce costs. Production Management enhancements streamline production of a stock item and simplify production management. For project-centric manufacturers, the new Project Accounting integration improves project visibility while reducing operating costs over multiple production runs so that businesses can determine profitability for large jobs and contracts.


Field Service Edition provides new functionality for creating a sales quote and a service order from an opportunity, along with the ability to easily copy notes and attachments into orders. Service orders can allocate items and display calculated tax amounts. To address the needs of repair and maintenance companies, we added inventory allocation controls and scheduling improvements that will help organizations ensure parts are ready when appointments are scheduled. Updates to pre-payment and tax calculation on orders make it possible for field workers to complete transactions while on the job. Improved cost tracking provides insights on service order profitability.


Commerce Edition improvements support omni-channel sales. We provided additional sales order processing workflows so that transactions originating from online systems with up-front payments can be processed and calculated differently from transactions entered by salespeople with payment terms.


Construction Edition includes enhancements to the Procore integration for managing field operations through real-time access, as well as upgrades to construction project management. Requests for Information (RFIs) improvements include a lifecycle management capability for requests, notifications, tracking, automatic email linking, and conversions from RFIs to change requests. New project issue management equips all team members to document, communicate, and manage issues on phones, tablets, and computers. Compliance improvements include automatic processing—for example, when a check is issued, Acumatica links it to the Lien Waiver on the bill and pre-fills the amount. Usability enhancements include adding stored materials to pro forma invoices, as well as import and export scenarios to update cost to complete, percentage of completion, and cost of completion for Work in Process (WIP) reporting.


update to r2 2018



For more information contact us now on +27 (0)11 568 2900 or This email address is being protected from spambots. You need JavaScript enabled to view it..